Position Description

GENERAL RESPONSIBILTIES:

Under general supervision with some independent judgment, the Controller performs highly technical duties in the College’s Office of Finance which includes the following:

ESSENTIAL DUTIES

• Provide leadership and management of Controller’s Office operations including the Bursar’s Office, Payroll and General Ledger accounting functions, specifically: accounts receivable, accounts payable, cash management, general ledger postings, bank reconciliations, financial aid transactions to include Federal, State, Institutional and external scholarships and grants.

• Establishes and maintains written accounting policies, procedures, and forms necessary to maintain compliance with generally accepted accounting principles, with Governmental Accounting Standard Board (GASB) standards, county/state/federal requirements, and internal control requirements.

• Supervise and evaluate any assigned staff. Responsible for ensuring that all supervised staff are provided appropriate and specific training and guidance to successfully execute their responsibilities.

• Review financial reports for consistency, accuracy, accountability, and timeliness.

• Coordinate with Data Science, Innovation and Effectiveness (IT) to establish internal controls to safeguard college assets and to assure the reliability of financial reporting including the integrity of Ellucian Colleague Financial System operations, security, updates and new versions.

• Prepares financial reports for the state education associations, Maryland Higher Education Commission and Maryland Association of Community Colleges and the Federal Integrated Postsecondary Education Data Systems (IPEDS).

• Oversee the timely closing of month- end and year- end financial account activities.

• Train and cross-train for essential positions, developing and maintaining adequate back-up personnel.

• Coordinate with the college auditors for all financial and/or compliance audits for the college and the foundation including preparation of financial schedules and general ledger reconciliations, and management of timely submission of regulatory reporting: CC-4, CC-5, and others as required.

• Oversee the college collection processes including various college staff responsible for cash collection and accounting activities, conducting all account receivable dispute resolution discussions and meeting with vendors, employers, parents, and students.

• Oversee timely and accurate deposit of all college funds.

• Direct the timely mailing of appropriate billing according to college schedules.

• Plan, develop and monitor annual budgets for the Controller’s Office

• Responsible for performing special studies, investigations, or other services as directed by the Vice President of Financial Services and Operations.

• Oversee staff training for Ellucian Colleague financial management system.

• Conduct quarterly informational staff meetings for all accounts receivable and cash management staff from all college campuses and centers.

• Oversee development activities related to the class schedule to ensure correct information as related to college billing, FACTS payment, etc.

• File an annual financial disclosure statement with the Maryland State Ethics Commission

• Performs other related duties as assigned KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge and expertise in accounting and financial management operations through participation in professional organizations.

• Knowledge and expertise in Ellucian Colleague and ERP system functionality

• Maintain positive working relationships with the college community and external financial reporting agencies.

• Ability to perform detailed work independently, as well as, in a team environment.

• Demonstrated ability to lead and supervise a diverse group of professionals

• Proficiency in Microsoft Office Suite

• Comprehensive knowledge of generally accepted accounting principles

• Demonstrated ability to handle multiple projects

• Demonstrated ability to communicate and interact effectively at all levels of the organization

EDUCATION AND EXPERIENCE Education (requirements)

• Master’s degree in Accounting, Finance, Business Administration or related.

• CPA certification Experience (requirements)

• Three years of full-time experience as a controller, preferably in higher education.

• Two years of management experience in general ledger accounting operations

• Four years of supervisory experience

Link to Application and/or Original Job Posting*

https://pgcc.peopleadmin.com/postings/13061